(a) The appointing authority shall maintain a
record of each formal grievance filed. Grievance
records shall be maintained separate and apart
from other individual employee personnel files
[74:840-6.2(I)].
(b) Section 24A.1 et seq. of Title 51 of the
Oklahoma Statutes, Oklahoma Open Records Act,
shall govern access to grievance records.
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(1) An employee or former employee shall
have a right of access to the grievance record of
grievances he or she filed after the agency
grievance procedure has been completed [74:840-6.2(I)].
(2) The Commission, because of statutory
responsibility, shall have a right of access to
grievance records.
(c) Grievance records shall be maintained
consistent with the General Records Disposition
Schedule of the Oklahoma Department of
Libraries, Office of Archives and Records.